Clemson is calling...are you ready to answer the call?  

One of the most productive public research universities in the nation, Clemson University attracts and powerfully unites students, faculty and staff whose greatest desire is to make a difference in the lives of others. 

Clemson has recently been named a top 25 public college in the country by the Wall Street Journal, a top South Carolina employer by Forbes and a Military Friendly Employer for five years running. Through our research, outreach and entrepreneurial projects, Clemson University and its employees are driving economic development and improving quality of life in South Carolina and beyond.

So,... are you ready?

Clemson University's President's Office is looking for an Executive Assistant to fulfill the following duties:

• Serves as Executive Assistant in the President's Office. 
• Coordinates and performs complex and confidential administrative duties in the President's Office. 
• Provides executive level support to the Senior VP, Chief of Staff, and Assistant to the President for Community Outreach and Engagement. 
• Other duties as assigned.

35% - Essential - Assistant to Senior VP and Chief of Staff: 
Create operational efficiencies for the Chief of staff by anticipating needs and taking ownership of planning and executing activities. Manages and maintains the Chief of Staff's complex schedule using judgment in prioritizing meeting requests to align with the Clemson University strategic plan, including executive level communications with internal and external stakeholders. Coordinate calendar requests, initiate meeting invites, provide materials and attachments for meetings. Prepares agendas, transcribe minutes and prepare and distribute reports for meetings hosted by the Chief of Staff.  Coordinate the search activities as needed for new administration hires, working with OHR. Coordinate travel arrangements (hotel, airplane, arrange conference event details, etc.); Collect and organize reimbursements and enter in Concur. Ensure advanced preparation for all of the Chief of Staff's engagements in coordination with the President's Executive Assistant.
30% - Essential - Assistant to the President for Community Outreach and Engagement: 
Maintain and manage complex schedule prioritizing meeting requests; Coordinate calendar requests with internal and external stakeholders, initiate meeting invites, provide materials and attachments for meetings; assist in coordinating Clemson attendees at community events; Prepares agendas, transcribe minutes and prepare and distribute  reports for meetings hosted by the Assistant to the President. Coordinate travel arrangements (hotel, airplane, arrange conference event details, etc.); Collect and organize reimbursements and enter in Concur. Ensure advanced preparation upcoming engagements through contact.
25% - Essential - Administrative Support: 
Provides confidential administrative support to the Office of the President. Collaborates with Director of Operations to organize and maintain files in digital and print formats. Processed accounting transactions including payables, reimbursements and invoices utilizing Cherwell. Provides assistance to other office staff members to ensure tasks are completed in a timely and efficient manner. Serves as back up to other executive assistants/office staff as well as assist with administrative tasks as assigned.
15% - Essential - Student Worker Supervision: 
Work closely with OHR to hire student assistants including ensuring proper documentation is provided upon hiring. Provide direct supervision of at least four undergraduate student workers. Including developing weekly work schedule and providing feedback on performance.

Education -  Bachelor's Degree

JOB KNOWLEDGE
Fundamental Job Knowledge - Fundamental working knowledge of concepts, practices and procedures and ability to apply in varied situations
SUPERVISORY RESPONSIBILITIES
Supervises Student Workers only - Supervises Student workers only
BUDGETARY RESPONSIBILITIES
No Budget Responsibilities - No fiscal responsibility for the department's budget.

    - Communicate, converse, give direction, express oneself
    - Recognize or inspect visually

 No working conditions 

Standard Hrs: 37.5

Band: 06 ($ 46,655.00 - $ 65,000.00)
 

Salary is dependent upon several factors including, but not limited to, a candidate's previous experience, knowledge, skills and performance in accordance with Clemson's compensation guidelines.

Normal Operations
Required to follow emergency facility closure directives, and not normally expected work on-site during emergency situations.

Clemson, SC

September 20, 2024 @ 11:59 PM

MILITARY EQUIVALENCY:
Clemson University is proud to allow educational equivalency for military technical certifications and trainings that directly relate to the job duties.
VETERAN PREFERENCE:
South Carolina is making our Veterans a priority for employment in state agencies and institutions.      

State policy for veteran preference states that for qualifying, full-time permanent positions, a veteran applicant may receive preference if they meet the job's minimum qualifications, were discharged under honorable conditions from the military, and submit their DD-214 for confidential review by the Office of Human Resources.
To claim Veteran Preference for qualifying positions, email hrjob@clemson.edu upon submission of your application.         

Clemson University is an AA/EEO employer and does not discriminate against any person or group on the basis of age, color, disability, gender, pregnancy, national origin, race, religion, sexual orientation, veteran status or genetic information.