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ADMINISTRATIVE MANAGER
One of the country’s most selective public research universities, Clemson University serves a uniquely driven and highly accomplished student body.
Ranked consistently as one of the best national public university by U.S.News & World Report, Clemson is a science- and engineering-oriented college dedicated to teaching, research and service. Founded in 1889, we remain committed both to world-class research and a high quality of life. In fact, 91 percent of our seniors say they’d pick Clemson again if they had it to do over.
Clemson’s retention and graduation rates rank among the highest in the country for public universities. We’ve been named among the best values by Kiplinger magazine in 2013, and SmartMoney in 2012 ranked us No. 7 in student return on investment.
Our beautiful college campus sits on 1,400 acres in the foothills of the Blue Ridge Mountains, along the shores of Hartwell Lake. But we also have research facilities and economic development hubs throughout the state of South Carolina — in Greenville, Greenwood, Columbia and Charleston.
Clemson University's Office of Institutional Excellence (OIE) is looking for an Administrative Manager to fulfill the following duties:
- Reporting to the Vice President for Institutional Excellence, the Office & Administrative Manager oversees and directs the operational and administrative management of the Office of Institutional Excellence
- Provides executive support to the VP and OIE leadership team
- Supports fiscal and budget management for OIE
- Performs other duties as assigned
35% - Essential - Executive Operations & Leadership Support:
Provides executive support to the Vice President for Institutional Excellence and OIE leadership team. Manages the operations of the office to ensure alignment and collaboration across executive units. Coordinates with university leadership on behalf of the VP, facilitating communication, scheduling, and alignment of VP's priorities. Builds and maintains strong working relationships with executive assistants across the university to support coordination, information flow, and effective executive operations. Manages and adapts to shifting daily priorities, proactively identifies potential issues and implements solutions, while maintaining high standards of confidentiality and professionalism.
30% - Essential - Office & Administrative Operations Management:
Oversees the daily administrative operations of the Office of Institutional Excellence, ensuring related work is organized, prioritized, and completed in a timely and compliant manner. Serves as the OIE human resources liaison supporting payroll and personnel actions as needed. Hires and supervises student interns/employees. Establishes and maintains office procedures, record-keeping systems, and office supplies/materials. Coordinates related workflows and processes and ensures follow-up on requests and deliverables across the office and leadership team.
20% - Essential - Communication & Meeting Coordination:
Coordinates meetings, prepares agendas and materials, and ensures timely communication and follow-up for the VP and Institutional Excellence leadership team. Serves as a central point of contact for the Office of Institutional Excellence, ensuring inquiries are addressed or routed appropriately. Supports consistent and professional communication across the office, including facilitating information flow among the OIE team and campus partners.
15% - Essential - Fiscal & Budget Support:
Supports the financial operations of the office by assisting with budget tracking, monitoring expenditures, managing the office purchasing card (p-card) and maintaining accurate financial records. Coordinates procurement, travel, and expense processing in accordance with university and state policies, ensuring timely and accurate documentation. Assists in budget planning and tracking activities and provides administrative support for financial reporting and reconciliation to ensure accountability and compliance with University policy and process.