ADMINISTRATIVE COORDINATOR I - DEPARTMENT OF FINANCE

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So,... are you ready?

Coordinates the Department of Finance office operations. Provides administrative support to the Department Chair and the Department of Finance. Provides confidential administrative and operational support, coordinates workflow and scheduling, and ensures consistent execution of core administrative processes (finance/procurement coordination, travel support, documentation, and routine HR/payroll coordination). Works collaboratively with faculty, staff, students, and college/university offices to ensure smooth operations.

50% - Essential - Chair & Department Operations 
Provides daily administrative support to the Chair, including triaging requests, organizing priorities, tracking deadlines, and ensuring timely completion of action items. Coordinates scheduling and meeting logistics, including confirmations and follow-up as needed. Provides administrative support for Chair and department meetings (e.g., agenda support, room/Teams setup, materials distribution, and action-item tracking as requested). Drafts, edits, and formats correspondence and routine department administrative communications on behalf of the Chair. Maintains organized records for Chair- and department-facing administrative processes (approvals, memos, reference files, recurring reports, and process documentation). Serves as a front-line point of contact for the department office; responds to routine inquiries and routes requests to the appropriate owner.
25% - Essential - Fiscal Coordination, Procurement, and Internal Controls 
Coordinates purchasing and procurement processes; prepares and submits requisitions/orders and supports purchasing workflows in university systems. Maintains department-level budget tracking and periodic reporting (including appropriate departmental and foundation accounts as applicable). Coordinates reconciliation support and documentation (e.g., P-card documentation, account reviews, deposits) and maintains supporting records for audit readiness. Maintains checklists and documentation to support internal controls and compliance with university and college policies. Serves as liaison with college/university business offices to resolve routine finance/procurement issues.
10% - Essential - Travel, Visitors, and Administrative Logistics 
Coordinates travel arrangements and reimbursement support for faculty/staff/visitor department-related travel, using the university travel system and processes. Supports faculty candidate and visitor logistics as assigned (scheduling, itineraries, travel coordination, reimbursements, and hosting details) in partnership with relevant faculty/staff. Coordinates department operational logistics (space requests, basic facilities/service tickets, supplies, and common-area needs) to ensure the office runs smoothly.
10% - Essential - HR / Payroll Coordination
Coordinates routine timekeeping processes as applicable (e.g., reminders, basic review for completeness, routing to approvers, and issue resolution with appropriate offices). Supports hiring and onboarding processes for faculty, staff and students as needed by preparing and routing documentation, maintaining required checklists, and coordinating required steps with HR and other offices (including international processes where applicable). Maintains reference materials and standard operating procedures (SOPs) to ensure consistent, timely processing of recurring HR/payroll processes.
5% - Essential - Process Documentation and Operational Improvement
Develops, maintains, and improves departmental administrative documentation (SOPs, checklists, templates, trackers, and calendars) for recurring workflows (e.g., travel, purchasing, reimbursements, hiring/onboarding, meeting support). Identifies opportunities to streamline administrative operations, proposes improvements to the Chair for consideration. Maintains shared resources in an organized, accessible format for continuity and cross-coverage.

Education -  High School or Equivalent
Work Exp 1+ years of experience supporting an office, manager, or team with scheduling, coordination, and administrative processes.

Experience in higher education administration, with financial/procurement processes and reconciliation documentation, supporting meetings/committees and maintaining operational documentation, and coordinating hiring/onboarding and timekeeping processes.

JOB KNOWLEDGE
Firm Job Knowledge - Firm working knowledge of concepts, practices and procedures and ability to use in varied situations
SUPERVISORY RESPONSIBILITIES
No Supervisory Duties - Not responsible for supervising employees.
BUDGETARY RESPONSIBILITIES
No Budget Responsibilities - No fiscal responsibility for the department's budget.

  30% - Sit (stationary position) for prolonged period
  15% - Walk or move about
  25% - Use hands or feet to operate or handle machinery, equipment, etc
  30% - Communicate, converse, give direction, express oneself

No Work Conditions

Standard Hrs: 37.5

Expected Salary Range: $39,300 - $57,000

Salary is dependent upon several factors including, but not limited to, a candidate's previous experience, knowledge, skills and performance in accordance with Clemson's compensation guidelines.

Normal Operations
Required to follow emergency facility closure directives, and not normally expected work on-site during emergency situations.

Clemson, SC

Open Until Filled

First Review Date: March 16, 2026 

MILITARY EQUIVALENCY:
Clemson University is proud to allow educational equivalency for military technical certifications and trainings that directly relate to the job duties.
VETERAN PREFERENCE:
South Carolina is making our Veterans a priority for employment in state agencies and institutions.      

State policy for veteran preference states that for qualifying, full-time permanent positions, a veteran applicant may receive preference if they meet the job's minimum qualifications, were discharged under honorable conditions from the military, and submit their DD-214 for confidential review by the Office of Human Resources.
To claim Veteran Preference for qualifying positions, email hrjob@clemson.edu upon submission of your application.         

Clemson University is an EEO/AA employer. Employment decisions are made without regard to characteristics protected by applicable law including disability and protected veteran status.