ADMINISTRATIVE COORDINATOR I - COLLEGE OF ARTS AND HUMANITIES DEAN'S OFFICE

WELCOME TO CLEMSON!

Clemson is calling...are you ready to answer the call?  

One of the most productive public research universities in the nation, Clemson University attracts and powerfully unites students, faculty and staff whose greatest desire is to make a difference in the lives of others. 

Clemson has recently been named a top 25 public college in the country by the Wall Street Journal, a top South Carolina employer by Forbes and a Military Friendly Employer for five years running. Through our research, outreach and entrepreneurial projects, Clemson University and its employees are driving economic development and improving quality of life in South Carolina and beyond.

So,... are you ready?

JOB SUMMARY:

The Administrative Coordinator I position provides administrative, operational, and human resources support to ensure efficient, compliant departmental operations. It serves as the primary coordination hub for faculty, staff, students, and external partners, managing calendars, meetings, facilities, and front office functions while maintaining accurate records and ensuring adherence to university policies. The role supports faculty processes, recruitment, and student programs; oversees hiring actions, onboarding, and timekeeping; and coordinates complex travel activities. The position ensures seamless daily operations, enhances service delivery, and supports the department's strategic and operational priorities.  Collaboration required to adapt responsibilities as needed, supporting staffing transitions, system implementations,  and other priorities to maintain business continuity.  Performs other duties as assigned.

JOB DUTIES:

25% - Essential - Administrative & Office Operations:
Manage department calendar, including scheduling meetings, coordinating logistics, and supporting departmental events.  Record and distribute meeting notes as needed.  Serve as department room coordinator, student organizations, and exams.  Perform front office operations, including answering phones, routing inquiries, processing mail, maintaining office supply inventory, and managing employee listservs.  Serve as the primary point of contact for internal and external stakeholders.  Submit and track maintenance and surplus requests to ensure timely resolution and proper asset disposition.  Maintain accurate departmental records and ensure compliance with university administrative procedures.  Maintain current knowledge of university and college policies and ensure adherence across all administrative functions.  Attend all University and College meetings per invitation.  Monitors, operates and maintains all office equipment.  Consults users as needed and arranges for repairs and routine maintenance.
25% - Essential - Academic & Faculty Support:
Coordinate faculty processes including sabbatical requests and annual faculty evaluations for the Department Chair and Program Directors.  Organize materials and facilitate nomination processes for faculty and student honors, awards, and recognitions.  Support faculty recruitment and hiring by coordinating search activities, scheduling interviews, and organizing campus visits.  Serve as backup Registration Coordinator for assigned departments, ensuring accurate course scheduling and enrollment processes.  Provide backup support for scholarship and award processing systems (e.g., CU Select).  Collaborate with the HRPL, the Office of Global Engagement,  and external counsel on visa and permanent residency processes for international hires.  Assist with coordination and support of student interns and student programs.  Support logistics for student group activities, including travel, lodging, transportation, and catering.
25% - Essential - Human Resources & Payroll Administration:
Initiate and process employee and student hiring actions, including new and replacement hires.  Prepare and submit HR documentation, including dual employment, overloads, additional duties, and personnel action requests.  Coordinate onboarding processes, including background checks and orientation meetings for employees and volunteers. Serve as backup to lead timekeeper:  Monitor timecards for hourly and non-exempt staff. Ensure leave approvals and compliance with payroll deadlines.  Review overtime and ensure supervisor approvals.  Train employees and student workers on timekeeping processes.  Ensure compliance with institutional, state, and federal regulations related to HR, payroll, and administrative operations.  Administer Family and Medical Leave Act (FMLA) processes, including documentation coordination and compliance tracking.
25% - Essential - Business Operations Support:
Complete and route summer school and special pay forms.  Coordinate travel arrangements and process reimbursements for students and campus guests in compliance with university policies.  Provide guidance and support on travel policies and systematic procedures to faculty and staff.  Support financial tracking and reporting activities, including data preparation for Alumni Relations.  Assist with budget-related coordination as needed.  Provide support for departmental purchasing activities by executing transactions and/or serving as the primary liaison to ensure timely, compliant, and efficient acquisition of goods and services.

MINIMUM REQUIREMENTS:

Education -  A High School diploma or relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.

RESPONSIBILITIES

JOB KNOWLEDGE
Fundamental Job Knowledge - Fundamental working knowledge of concepts, practices and procedures and ability to apply in varied situations
SUPERVISORY RESPONSIBILITIES
No Supervisory Duties - Not responsible for supervising employees.
BUDGETARY RESPONSIBILITIES
No Budget Responsibilities - No fiscal responsibility for the department's budget.

PHYSICAL REQUIREMENTS:

  75% - Sit (stationary position) for prolonged period
100% - Communicate, converse, give direction, express oneself

WORKING CONDITIONS:

   No Work Conditions

WORK SCHEDULE:

Standard Hrs: 37.5

COMPENSATION INFORMATION

Expected Salary Range ($ 39,300.00 - $ 50,000.00)

Salary is dependent upon several factors including, but not limited to, a candidate's previous experience, knowledge, skills and performance in accordance with Clemson's compensation guidelines.

ESSENTIAL PERSONNEL LEVEL

Normal Operations
Required to follow emergency facility closure directives, and not normally expected work on-site during emergency situations.

JOB LOCATION:

Clemson, SC

APPLICATION DEADLINE:

May 6, 2026 at 11:59 pm EST

MILITARY AND VETERAN:

MILITARY EQUIVALENCY:
Clemson University is proud to allow educational equivalency for military technical certifications and trainings that directly relate to the job duties.
VETERAN PREFERENCE:
South Carolina is making our Veterans a priority for employment in state agencies and institutions.      

State policy for veteran preference states that for qualifying, full-time permanent positions, a veteran applicant may receive preference if they meet the job's minimum qualifications, were discharged under honorable conditions from the military, and submit their DD-214 for confidential review by the Office of Human Resources.
To claim Veteran Preference for qualifying positions, email hrjob@clemson.edu upon submission of your application.         

CLOSING STATEMENT:

Clemson University is an EEO/AA employer. Employment decisions are made without regard to characteristics protected by applicable law including disability and protected veteran status.