ADMINISTRATIVE COORDINATOR JOB ID # 109800

WELCOME TO CLEMSON!

Clemson is calling...are you ready to answer the call?  

One of the most productive public research universities in the nation, Clemson University attracts and powerfully unites students, faculty and staff whose greatest desire is to make a difference in the lives of others. 

Clemson has recently been named a top 25 public college in the country by the Wall Street Journal, a top South Carolina employer by Forbes and a Military Friendly Employer for five years running. Through our research, outreach and entrepreneurial projects, Clemson University and its employees are driving economic development and improving quality of life in South Carolina and beyond.

So,... are you ready?

JOB SUMMARY:

Serve as Executive Assistant to Department Chair of Food, Nutrition, and Packaging Sciences. Plan, direct, coordinate/manage & provide complex support & administrative activities related to daily operation, administration, personnel, tenure & promotion. Oversee office assistant. Other duties as assigned.

JOB DUTIES:

35% - Essential - Executive Assistance: Provide executive assistance to the Department Chair in the Department of Food, Nutrition, and Packaging Sciences. Manage and organize faculty and staff evaluations, tenure, promotion and reappointment, and post tenure review files, faculty and staff searches, and faculty credentials. Compile and maintain complex data for specialized reports, proposals and correspondences. Manage scheduling all appointments for the Department Chair. Coordinate meetings, record minutes, and distribute reports. Serve as the administrative liaison between Department Chair and administration.
35% - Essential - HR and Personnel Coordination: Coordinate and manage department personnel and payroll ensuring compliance with policies and procedures. Manage and organize documentation for position requests, new hire offers, personnel and payroll changes, and terminations. Oversee Kronos for all hourly and non-exempt employees. Coordinate summer pay for 9-month faculty and confidential reports. Maintain confidential personnel files.
15% - Essential - Faculty/Program Support: Provide administrative support to departmental committees. Ensure committees are functioning in accordance with departmental bylaws and faculty manual. Manage a wide-range of administrative duties for the graduate program. Serve as a resource person for the graduate coordinator and Graduate School. Manage applications and review process in Slate. Maintain graduate student enrollment numbers and graduation lists, maintain graduate student files, email announcements to graduate students, and compile graduate student reports using Business Objects and Report Generator.
15% - Essential - Office Management: Manage the main office and daily operations within the department. Coordinate vehicle reservations through Concur, process FM&O and telecommunications work orders, and key requests. Allocate and manage office space for graduate students. Serve as a resource on policies and procedures. Maintain files to comply with Records Management guidelines. Maintain a P-card and receipt revenue received. Serve as backup for Student Services Coordinator. Oversee office assistant (student) and coordinate workload.

MINIMUM REQUIREMENTS:

Education -  High School or Equivalent - Relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required
work experience. 
 

PREFERRED REQUIREMENTS:

Education -  Bachelor's Degree
Work Experience - 10+ years; Computer Software (Microsoft Word, Excel, PowerPoint, Paint)

RESPONSIBILITIES

JOB KNOWLEDGE
Firm Job Knowledge - Firm working knowledge of concepts, practices and procedures and ability to use in varied situations
SUPERVISORY RESPONSIBILITIES
Supervises Student Workers only - Supervises Student workers only
BUDGETARY RESPONSIBILITIES
No Budget Responsibilities - No fiscal responsibility for the department's budget.

PHYSICAL REQUIREMENTS:

  80% - Sit (stationary position) for prolonged period
  20% - Walk or move about
100% - Communicate, converse, give direction, express oneself
  75% - Extends hands or arms in any direction

WORKING CONDITIONS:

No Work Conditions

WORK SCHEDULE:

Standard Hours: 37.5

COMPENSATION INFORMATION

Salary Range: $39,800.00-$60,000.00

Salary is dependent upon several factors including, but not limited to, a candidate's previous experience, knowledge, skills and performance in accordance with Clemson's compensation guidelines.

ESSENTIAL PERSONNEL LEVEL

Normal Operations
Required to follow emergency facility closure directives, and not normally expected work on-site during emergency situations.

JOB LOCATION:

Clemson, SC

APPLICATION DEADLINE:

Closes 25 August 2025.

MILITARY AND VETERAN:

MILITARY EQUIVALENCY:
Clemson University is proud to allow educational equivalency for military technical certifications and trainings that directly relate to the job duties.
VETERAN PREFERENCE:
South Carolina is making our Veterans a priority for employment in state agencies and institutions.      

State policy for veteran preference states that for qualifying, full-time permanent positions, a veteran applicant may receive preference if they meet the job's minimum qualifications, were discharged under honorable conditions from the military, and submit their DD-214 for confidential review by the Office of Human Resources.
To claim Veteran Preference for qualifying positions, email hrjob@clemson.edu upon submission of your application.         

CLOSING STATEMENT:

Clemson University is an EEO/AA employer. Employment decisions are made without regard to characteristics protected by applicable law including disability and protected veteran status.